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2008 -08-08 Committe meeting

August 2008 Committee Meeting Agenda

See minutes .

Budget Report

• rollup money in/out over last few years
• budget for next year
• Dennis T. will be taking on Treasurer role from Bill G this year

Scout Store Authorization

• Bill G., Bill R, Bruce L and Dennis T are on the list
• This year we probably need to track scout store spending the same as we do re-imbursable spending. Probably same form, but just add a column for portions of purchases that reimbursement is being requested.
• account sales are not taxed as personal purchases, so please make separate purchases if you buy pack supplies and personal supplies

Can Drive

Welcome our new bottle and can drive chairwoman!

Pack Bike Ride

Sunday August 17, 1:30 - need at least one more leader to commit to help organize.

Popcorn Kernel Report

• Ross signed the pack up for popcorn sales
• Ross and Bill attended July 24 training in Ashford @7:00PM
• We want to make the popcorn funcraiser a more pominent program activity

Vernon Bicentenial Parade - Oct 5

• Starts at Highschool, ends in parking lot where P&C is
• Suggest it be a bike ride/parade. No reason we can't do other things, including a float. (if we do much more than bikes, we may need to get approval though)

Boston Science Sleepover Update

• When:?pack date? Indivitual dates should be listed as well...
• Cost:?$55?
• What do you get?
• Need more info

Review 2008-2009 Calendar

• Pack meetings begin at 6:30 this year

Raingutter regatta/space derby event in the fall(October?)

• who is interested in helping?
• need at least 2 raingutter race-waterways
• Should prep raingutters and demo derby runs by end of August or this event will not likely be successful
• need the actual raingutter raceway (2 watertight raingutters to race boats in) - anyone able to help make one?
• Need a place to host this event that will tolerate possible water leaks/spills

Scout joining night/recruitment activities

1. Hit up area schools that don't have affiliated pack/parochial school?
2. kids "business card" type cards to have kids share?
3. trading cards of kids? How have others done this?
4. Flyers to teachers to go to kids
5. Make a game out of kids sharing about scouts somehow (maybe game for kids being recruited too?)

2008-08 committee meeting take II

work in progress...please ignore this one for now...

August 2008 Committee Meeting Agenda take II

Thursday Sept 11 Ice Cream Social

• Joining table - who can attend (in uniform! Kids included?) We need to have recruiting materials ready for this as well.
• Volunteers for the event in general - let's get more coverage than we need for this so that we can also be visible volunteering behind the sundae table or at the front door as well! The more visible and active we are in the community the stronger Pack 221 will become
• Anyone in touch with Girls Scouts please suggest they attend as well. It's nice to have both sides represented at these things

Treasurer

• budget for next year
• Dennis T. will be taking on Treasurer role from Bill G this year

Can Drive

Saturday Sept 20 is our first can drive of the school year.

Pack Bike Ride

7 scouts and 2 siblings. It was a success! What worked well and what should change?

Popcorn Kernel Report

• Budget $100?
• $30 for popcorn kickoff kit ("the hat")
• $30 6 yard signs for S&S days
• $20 +$20 for prizes and stunt supplies(pack kickoff and den meetings $20 from usual pack prize money)
• • includes prizes and for example beach balls for game/stunts
• Show and sell scouting has begun
• looking for donations of prizes(tickets?)
• games for Pop-off and Den Cheezies
• print online order forms for each kid on card stock

Vernon Bicentenial Parade - Oct 5

• http://www.vernon2008.org/parade.htm
• Starts at Highschool, ends in parking lot where P&C is
• Our participation will consist of uniformed bike ride

Boston Science Sleepover Update

• When:?pack date? Indivitual dates should be listed as well...
• Cost:?$55?
• What do you get?
• Need more info
• schedule is under calendar->Council Activities. it appears it is indicating all full and cannot register, but only Nov 8 was full according to Joe Smith (as of 8-22-2008)

Review 2008-2009 Calendar

• Pack meetings begin at 6:30 this year

#Raingutter regatta/space derby event in the fall(October?)

• who is interested in helping?
• got 2 raingutter race-waterways donated from Guttermaster
• need to build the gutter supports and try it out
• Need a place to host this event that will tolerate possible water leaks/spills. Perhaps the Cafeteria would work at LSS

Scout joining night/recruitment activities

• Need 2 leaders to commit to attending the training Monday
• Hit up area schools that don't have affiliated pack/parochial school?
• kids "business card" type cards to have kids share?
• trading cards of kids? How have others done this?
• Flyers to teachers to go to kids
• Make a game out of kids sharing about scouts somehow (maybe game for kids being recruited too?)

Popcorn Planning Meeting

Need to figure out what we want to do and how.

- need to get S&S slots & Stop & Stop, Shaws, Kohl?
- suplies for meetings - from the kit?
- beach balls?
- ohter stunts?
- skits/ scripts/etc

ask council if they have the popcornkickoff kits (order if needed)

donated ticket as prizes

cmt q: how much $$$ can popcorn kernel spend?

need popcorn and popcorn popper for kickoff meetings...(buy popcorn, borrow PTO popper, need oil and drinks -- lemonade)

Popcorn news
- Budget $100?
- $30 for popcorn kickoff kit ("the hat")
- $30 6 yard signs for S&S days
- $20 +$20 for prizes and stunt supplies(pack kickoff and den meetings $20 from usual pack prize money)
- includes prizes and for example beach balls for game/stunts
- Show and sell scouting has begun
- looking for donations of prizes(tickets?)
- games for Pop-off and Den Cheezies
- print online order forms for each kid on card stock

Committee Minutes

-missing-

Pack Meeting

This is our kick-off pack meeting!

This will include:

1. website front page - tell all calendars are there
2. Popcorn fundraiser kickoff
3. Boston: Spring sleep-over announcement $55
4. Introduce ourselves to our newest pack members
5. • Tiger den formed - intro, determine meeting time perhaps tuesday for first meeting
6. Parent's meeting
7. Webelos campout
8. Fall Camporee
9. Dues
10. Rockets & regatta

What other topics need to be covered

resources to bring:
Sept 2008 Newsletter
hoola-hoops
my den box (balloons etc?)?
flags and stands
prizes box
easel

Popcorn part:
Ross: intro
Ross: prizes
Ross: goal
Ross: Grand Prize
Bill: interrupt for cool hat :->
Bill: strut with new hat and muse about popcorn.
Bill: Microwave popcorn
Ross: regain control for role-playing
???: split room (ouch!) for pop---corn---pop---corn---pop-cornpopcorn cheeer
Close out popcorn part by making sure everyone has a copy of the forms they need.

2008 October committee meeting

* we should probably put together a meeting template to past here to start a new agenda consistently each time :-p topics to cover:

1. Bottle and Can drive
2. Newsletter
3. pack hike
4. Halloween party
5. raingutter regatta and/or space derby
6. Popcorn Kernel Report
7. New Scouts - Tiger den, forms to Council?
8. dues - request denleaders collect soon, certainly before next pack meeting
9. Boston signup - we should reserve as soon as we can! don't want to run out of slots for our chosen date

2008 October Pack Meeting (Halloween party)

Bobcat ceremony: 2 from Paula's den

Webelos II - Thomas earned Aquanaut belt loop and activity pin

Newsletters need to be handed out

Regatta rules and boats need to go out.

Things to bring:
Bobcat Ceremony stuff (bobcat patches, logs, candles etc) 2 from Paula's den
regatta boats with rules sheet
newsletter printouts
Boston flyers
bags for scouting for food, divided up by den, along with maps for the den to use (several copies each)
Guide to safe scouting - for Oliver, Dianna, Paula

2008-11 November Committee Notes

Committee Meeting Minutes
11/1 @ 7:30 Charlie’s
See minutes .
Attendees: Bruce Lindstrom, Bill Rivet and Paula Cascario

Raingutter Regatta:
· Date 11/23
· Location: Dobsinville Firehouse on Birch St. in Vernon
· Event Time: 1-3pm

Snacks: healthy items to be brought by the dens
Cider, Water, Coffee, Cream, Sugar
Apples
Cake donuts (hopefully donated by a local business)
Pretzels
Each den will be assigned to bring items from the above list. Plan on 50 people. Paula shall organize and contact the other den leaders.

Draft letter: Sometimes business may be willing to help out non-profits. Rules set by the National Scout organization allow packs to ask for donations. Packs are not allow to publish or advertise. But during the event the pack can inform attendee who supplied an item. Of course a thank-you letter to the business is in order also!

Bruce will draft a letter to use to approach a business or businesses looking for a donation in this case donuts (not the sugary kind) that way we will not only be able to speak to them but can hand them this letter informing them of our pack’s need. This letter should contain who we are and what our event will be and possibly where it will take place.

Chairs: Firehouse does not have tons of chairs.
Todd Cascario to let Bill know how many chairs the firehouse has ______.
Additional chairs are needed to accommodate the 50 or so estimated guests
Volunteers are needed to pick up chairs Friday 11/21 at LSS before the end of the school day (2:30).
Bruce: offered to borrow a truck and handle the task of picking up the chairs on Fri 11/21 from LSS.
Help will be needed to take chairs to firehouse Sunday 11/23 and set them up for the Regatta.
Help will be needed to break down chairs at the end of the event and load them offsite.
Bill R. said if need be we can store them in his garage.
Chairs need to be returned to LSS on Monday 11/24

Pack Meeting:
· Next pack meeting on Tuesday 11/25
Main highlight:
· Bobcat ceremony for Tiger scouts
Bruce and Bill to contact Oliver (Tiger den leader) to make sure his scouts are ready and to figure out which ceremony method is best.
Bill suggested some form of face painting to make it fun for the kids and not so formal.

Skits:
· Each den should perform a skit
Uniform inspections:
· Discussed how we could award the scouts for their participation.
· Discussed awards for each scout. (Certificate or ribbon?)
· We agreed that it is not necessary to recognize each scout. Instead to award each den that has 100% participation. 100% participation means, scouts wearing the correct hat and neckerchief slide for his den, patches displayed in the correct location on the uniform.

Paula shall contact Diana Reid to ask if she would be willing to create a certificate for us.

Pinewood Derby:
· Cars should be handed out at the next pack meeting on 11/25.
· Bruce to purchase cars at Council by 11/15.
· Paula needs to contact Bill G. to get the necessary funds to send to the Elks to secure our date.
· Date of event: Sat 1/24.

Holiday Party:
· Held mid December. Dates to be determined depending upon the availability at each facility.
· Rose Commons: Tigers will team up with Webelos I and Webelos II dens.
· Fox Hill: Wolf and bear scouts will team up.

Paula shall contact the facilities to secure dates and then get the info out to the dens.

Wolf Pack:
· Diana Reid is organizing this event that will take place Saturday 11/8 in Hartford
· She e-mailed the pack leaders w/ specific information as to how to sign up and contact her.

Boston Museum of Science Sleepover:
· Date 2/15-16 Sun-Mon
· This is school vacation week.
· Parents to be informed that it runs into Monday morning.
· Bill to contact parents via phone to find out if they are interested

Blue and Gold Banquet:
· Bill may need to change the existing date.
· He needs to make this date change if applicable by 12/1.

Next committee meeting should have an agenda typed up prior to the meeting to go out to the group so everyone knows what the key points are that will be discussed at the meeting.