2008 -08-08 Committe meeting

August 2008 Committee Meeting Agenda

See minutes .

Budget Report

• rollup money in/out over last few years
• budget for next year
• Dennis T. will be taking on Treasurer role from Bill G this year

Scout Store Authorization

• Bill G., Bill R, Bruce L and Dennis T are on the list
• This year we probably need to track scout store spending the same as we do re-imbursable spending. Probably same form, but just add a column for portions of purchases that reimbursement is being requested.
• account sales are not taxed as personal purchases, so please make separate purchases if you buy pack supplies and personal supplies

Can Drive

Welcome our new bottle and can drive chairwoman!

Pack Bike Ride

Sunday August 17, 1:30 - need at least one more leader to commit to help organize.

Popcorn Kernel Report

• Ross signed the pack up for popcorn sales
• Ross and Bill attended July 24 training in Ashford @7:00PM
• We want to make the popcorn funcraiser a more pominent program activity

Vernon Bicentenial Parade - Oct 5

• Starts at Highschool, ends in parking lot where P&C is
• Suggest it be a bike ride/parade. No reason we can't do other things, including a float. (if we do much more than bikes, we may need to get approval though)

Boston Science Sleepover Update

• When:?pack date? Indivitual dates should be listed as well...
• Cost:?$55?
• What do you get?
• Need more info

Review 2008-2009 Calendar

• Pack meetings begin at 6:30 this year

Raingutter regatta/space derby event in the fall(October?)

• who is interested in helping?
• need at least 2 raingutter race-waterways
• Should prep raingutters and demo derby runs by end of August or this event will not likely be successful
• need the actual raingutter raceway (2 watertight raingutters to race boats in) - anyone able to help make one?
• Need a place to host this event that will tolerate possible water leaks/spills

Scout joining night/recruitment activities

1. Hit up area schools that don't have affiliated pack/parochial school?
2. kids "business card" type cards to have kids share?
3. trading cards of kids? How have others done this?
4. Flyers to teachers to go to kids
5. Make a game out of kids sharing about scouts somehow (maybe game for kids being recruited too?)

2008-08 committee meeting take II

work in progress...please ignore this one for now...

August 2008 Committee Meeting Agenda take II

Thursday Sept 11 Ice Cream Social

• Joining table - who can attend (in uniform! Kids included?) We need to have recruiting materials ready for this as well.
• Volunteers for the event in general - let's get more coverage than we need for this so that we can also be visible volunteering behind the sundae table or at the front door as well! The more visible and active we are in the community the stronger Pack 221 will become
• Anyone in touch with Girls Scouts please suggest they attend as well. It's nice to have both sides represented at these things

Treasurer

• budget for next year
• Dennis T. will be taking on Treasurer role from Bill G this year

Can Drive

Saturday Sept 20 is our first can drive of the school year.

Pack Bike Ride

7 scouts and 2 siblings. It was a success! What worked well and what should change?

Popcorn Kernel Report

• Budget $100?
• $30 for popcorn kickoff kit ("the hat")
• $30 6 yard signs for S&S days
• $20 +$20 for prizes and stunt supplies(pack kickoff and den meetings $20 from usual pack prize money)
• • includes prizes and for example beach balls for game/stunts
• Show and sell scouting has begun
• looking for donations of prizes(tickets?)
• games for Pop-off and Den Cheezies
• print online order forms for each kid on card stock

Vernon Bicentenial Parade - Oct 5

• http://www.vernon2008.org/parade.htm
• Starts at Highschool, ends in parking lot where P&C is
• Our participation will consist of uniformed bike ride

Boston Science Sleepover Update

• When:?pack date? Indivitual dates should be listed as well...
• Cost:?$55?
• What do you get?
• Need more info
• schedule is under calendar->Council Activities. it appears it is indicating all full and cannot register, but only Nov 8 was full according to Joe Smith (as of 8-22-2008)

Review 2008-2009 Calendar

• Pack meetings begin at 6:30 this year

#Raingutter regatta/space derby event in the fall(October?)

• who is interested in helping?
• got 2 raingutter race-waterways donated from Guttermaster
• need to build the gutter supports and try it out
• Need a place to host this event that will tolerate possible water leaks/spills. Perhaps the Cafeteria would work at LSS

Scout joining night/recruitment activities

• Need 2 leaders to commit to attending the training Monday
• Hit up area schools that don't have affiliated pack/parochial school?
• kids "business card" type cards to have kids share?
• trading cards of kids? How have others done this?
• Flyers to teachers to go to kids
• Make a game out of kids sharing about scouts somehow (maybe game for kids being recruited too?)

Popcorn Planning Meeting

Need to figure out what we want to do and how.

- need to get S&S slots & Stop & Stop, Shaws, Kohl?
- suplies for meetings - from the kit?
- beach balls?
- ohter stunts?
- skits/ scripts/etc

ask council if they have the popcornkickoff kits (order if needed)

donated ticket as prizes

cmt q: how much $$$ can popcorn kernel spend?

need popcorn and popcorn popper for kickoff meetings...(buy popcorn, borrow PTO popper, need oil and drinks -- lemonade)

Popcorn news
- Budget $100?
- $30 for popcorn kickoff kit ("the hat")
- $30 6 yard signs for S&S days
- $20 +$20 for prizes and stunt supplies(pack kickoff and den meetings $20 from usual pack prize money)
- includes prizes and for example beach balls for game/stunts
- Show and sell scouting has begun
- looking for donations of prizes(tickets?)
- games for Pop-off and Den Cheezies
- print online order forms for each kid on card stock